“Looking Forward to Working With You” builds trust in business communication, showing confidence, etiquette, and intent across emails, inboxes, and professional relationships.In the professional world of business communication, from shiny office towers to cozy home offices, freelancers and teams across the globe send emails, messages, and letters that fill busy inboxes across industries.
Many people and many of us feel excited and ready to start a new job or new relationship when dealing with a colleague, client, or any person in professional relationships. That first connection you build through communicating with clarity shapes results, so finding the right words matters.
A short phrase or expression, a single line among many phrases, often called the seven words, looking forward to working with you, can reshape your message if your tone, your tone, and the right tone fit the situation you are based on and how close you are.
Whether formal or casual, both formality and professionalism grow from professional courtesy, etiquette, and grammar, with grammar rules guiding what is deployed, when, and how you use it—how it is using, its usage, what it means, what it usually signals, and where it should appear and be commonly used.
Is It Correct to Say “Looking Forward to Working With You”? Usage Guide
Many professionals ask whether the phrase is grammatically acceptable. The short answer: yes—it’s correct, natural, and widely used in business communication. The longer answer reveals why it works, when it works, and how to ensure it fits your context.
What makes this phrase so popular is its blend of courtesy and anticipation. It signals cooperation without being overly emotional, formal without sounding stiff, and approachable without losing professionalism.
Before diving into practical usage, it helps to understand why the grammar behind the phrase works the way it does.
Understanding the Grammar Behind “Looking Forward to Working With You”
English grammar often creates confusion because many phrases break predictable patterns. The phrase “looking forward to working with you” is one of those expressions that appears simple but relies on a specific grammatical rule.
Why the Phrase Is Grammatically Correct
The verb “look forward to” always requires a noun or a gerund (a verb ending in -ing that acts as a noun). This rule is non-negotiable in English grammar.
Here’s how it breaks down:
- “Look forward to” = phrasal verb
- “To” = preposition, not an infinitive marker
- The object of a preposition must be a noun
- “Working” is a gerund, so it functions as that noun
Because “working” acts as the object of “to,” the phrase is grammatically sound.
Correct vs Incorrect Forms
Below is a simple table to clarify correct usage:
| Form | Example | Correct? | Why |
| Gerund | Looking forward to working with you | Correct | “Working” acts as a noun |
| Noun | Looking forward to the collaboration | Correct | “Collaboration” is a noun |
| Infinitive | Looking forward to work with you | Incorrect | “To” here is a preposition, not an infinitive |
| Bare verb | Looking forward to work | Incorrect | Violates gerund rule |
Example of Correct Grammar in Context
“I’m looking forward to working with you on the upcoming project.”
This sentence follows the rule and sounds natural and professional.
What the Phrase “Looking Forward to Working With You” Actually Means
The phrase communicates polite anticipation. It shows an intention rather than a guaranteed commitment.
The Phrase Implies Three Key Messages
- Optimism: You expect positive collaboration.
- Readiness: You’re prepared to begin or continue work.
- Professional goodwill: You value the relationship.
It’s not just a closing line. It’s an emotional signal that you’re engaged, confident, and ready to build momentum.
What It Does Not Mean
- It does not force the recipient into a commitment.
- It does not guarantee future work if the relationship is not finalized.
- It does not replace clear next steps.
Understanding this nuance helps you avoid miscommunication, especially during negotiations or early introductions.
When and Where to Use “Looking Forward to Working With You”
The phrase fits best when a collaboration is either confirmed or strongly expected.
Ideal Situations for Using the Phrase
Here are cases where the phrase strengthens your message:
- After accepting a new job offer
- When beginning work with a new vendor or contractor
- When onboarding a new client
- When two teams are about to collaborate on a project
- When confirming a partnership
- When communicating after a successful meeting
It sets a tone of partnership and creates a positive emotional connection.
Case Study: When It Works Perfectly
A marketing manager named Claire just finalized a project contract with a new design agency. Her email read:
“Thank you for sending the final documents. I’m looking forward to working with you and starting the project.”
This phrasing worked because the collaboration was already confirmed. It reinforced readiness and professionalism.
When to Avoid the Phrase “Looking Forward to Working With You”
Although polite, the phrase can send the wrong signal when used prematurely.
Situations Where the Phrase Sounds Presumptive
- When a deal hasn’t been approved
- When the recipient must still evaluate your proposal
- When negotiations are ongoing
- When the person may feel pressured by implied commitment
- When a gatekeeper or assistant is reading your message
Using the phrase too early can appear opportunistic.
Example of Incorrect Early Usage
“Thank you for reviewing my proposal. Looking forward to working with you.”
If the client hasn’t agreed yet, this sounds assumptive.
Better Alternative
“Thank you for reviewing my proposal. I’d be glad to answer any questions you may have.”
This respects boundaries while still showing enthusiasm.
Levels of Formality: How Formal Is “Looking Forward to Working With You”?
The phrase sits in the neutral-professional zone, but small adjustments push it toward more formal or casual tones.
Formality Comparison Table
| Formality Level | Example | Tone |
| Highly Formal | “I look forward to collaborating with you.” | Polished, corporate |
| Professional Neutral | “Looking forward to working with you.” | Warm, standard business |
| Casual | “Can’t wait to work with you!” | Friendly, relational |
| Ultra Casual | “Really excited to work together!” | Informal, conversational |
How Industry Affects Formality
- Corporate finance, law, healthcare: Favor the formal version
- Marketing, tech startups, creative industries: Neutral or slightly casual works
- Nonprofits or community organizations: Warm but professional phrasing feels natural
Matching tone to industry expectations boosts professionalism.
The Tone and Impression Created by “Looking Forward to Working With You”
Tone shapes perception. This phrase carries a warm, respectful, and forward-looking tone.
What Tone Does the Phrase Create?
- Positive anticipation
- Confidence without arrogance
- Respect for the recipient’s expertise
- Collaborative energy
It acts like a verbal handshake that closes your email gracefully.
Quote Insight
“Polite anticipation softens professional boundaries and builds authentic rapport. This phrase does exactly that.”
What This Phrase Reveals About the Writer
Readers naturally interpret personality and demeanor through language.
This Phrase Suggests That You:
- Appreciate collaboration
- Are dependable and professional
- Value relationships
- Understand workplace etiquette
- Communicate with clarity
- Have a forward-thinking mindset
Subtle cues like these matter when building long-term partnerships.
Read More: Bespeckled vs. Bespectacled: A Complete Grammar Guide
Common Mistakes to Avoid When Using the Phrase
Even good phrases can fall flat when misused.
Frequent Mistakes
- Using the phrase too early
- Writing “to work with you” instead of “to working with you”
- Combining it with a mismatched tone
- Using it in every message (overuse reduces impact)
- Placing it after a negative or corrective email
- Pairing it with sloppy punctuation
Example of Poor Placement
“The project delays must be addressed immediately. Looking forward to working with you.”
This combination sends mixed signals.
Improved Version
“Once we resolve these scheduling concerns, I’m looking forward to working with you on a smoother timeline.”
Real Examples of “Looking Forward to Working With You” in Emails
New Partnership Example
“Thanks for finalizing the agreement. I’m looking forward to working with you and moving this initiative forward.”
Client Onboarding Example
“We’re excited to welcome you as a client. Looking forward to working with you and supporting your goals.”
Internal Collaboration Example
“Great insights from today’s meeting. Looking forward to working with you on the next phase.”
Vendor Relationship Example
“Your team has shown exceptional attention to detail. Looking forward to working with you on the upcoming distribution rollout.”
Confirmed Job Offer Example
“I’m grateful for the opportunity. Looking forward to working with you and contributing to the team.”
These examples capture different tones without straying from professionalism.
Alternatives to “Looking Forward to Working With You”
Sometimes you want something fresher, more specific, or context-appropriate. Here are polished alternatives grouped by tone.
Formal Alternatives
- “I look forward to collaborating with you.”
- “I anticipate a productive working relationship.”
- “I look forward to our continued partnership.”
Standard Professional
- “I’m excited to begin working together.”
- “I’m eager to collaborate on this project.”
- “I look forward to what we’ll accomplish.”
Casual and Friendly
- “Excited to work with you!”
- “Can’t wait to get started together.”
- “Looking forward to teaming up!”
When Work Isn’t Confirmed Yet
- “I’d be happy to collaborate if this moves forward.”
- “Let me know if you’d like to discuss next steps.”
- “I’m available if you’d like to continue the conversation.”
Table of Usage Scenarios
| Situation | Best Alternative |
| First-time formal outreach | “I look forward to collaborating with you.” |
| Confirmed project | “I’m excited to begin working together.” |
| Internal team email | “Looking forward to teaming up on this.” |
| Uncertain opportunity | “Let me know if you’d like to discuss next steps.” |
Each alternative fits a specific emotional and professional context.
How This Phrase Builds Professional Relationships
Language sets expectations and signals trustworthiness.
Relationship-Building Effects
- Creates psychological readiness for cooperation
- Shows respect for the other party’s role
- Positions you as approachable and collaborative
- Strengthens positive workplace culture
- Reduces friction during transitions or handovers
Professionals trust people who communicate clearly, and this phrase does exactly that.
Mini Case Study: Relationship Impact
A project manager used the phrase at the end of every milestone update during a six-month project. Her consistent and respectful tone helped her team maintain momentum even during stressful deadlines. The clients described her communication as “steady and reassuring,” which led to a contract extension.
Quick Fact: The Grammar Rule in One Line
Always use a gerund (-ing word) after “look forward to.”
This single rule clears up 90% of confusion.
Crafting the Perfect Closing in Professional Emails Using the Phrase
Email closings influence tone as much as greetings.
Essential Elements of a Strong Closing
- A brief expression of appreciation
- A clear indicator of next steps
- A tone that mirrors the rest of the message
- A polite sign-off
- Your name and contact details (if necessary)
Example Structure
Closing Line → CTA (optional) → Sign-Off → Signature
Example:
“I’m looking forward to working with you. Please feel free to reach out if you need anything before we begin.”
Best regards,
Maria Thompson
Sample Sign-Offs With the Phrase “Looking Forward to Working With You”
Formal Style
“I look forward to collaborating with you.
Kind regards,
James Parker”
Neutral Professional Style
“Looking forward to working with you.
Best regards,
Elena Ramirez”
Friendly Professional
“Really looking forward to working with you on this!
Thanks again,
Mark”
Short and Clean
“Looking forward to working with you.
Rachel”
Project Kickoff Example
“Thanks for attending today’s kickoff meeting. Looking forward to working with you as we move into development.”
Conclusion
Saying “Looking Forward to Working With You” the right way can shape how people see you from the very first message. When your tone matches the situation, your words build trust and show respect. A small phrase can open doors, strengthen professional relationships, and make you sound confident without trying too hard. Choose your words carefully, and your emails will work for you, not against you.
FAQs
1. What does “Looking Forward to Working With You” really mean?
It shows you are positive, interested, and ready to begin a professional relationship or collaboration.
2. Is this phrase formal or casual?
It works in both. You can use it in formal emails to clients and also in casual messages to coworkers.
3. Can I use it in the first email to someone?
Yes. It is often used in first emails to make a good impression and set a friendly tone.
4. What if I want to sound more professional?
Use the phrase with polite language and a clear message. Avoid slang and keep your email simple and respectful.
5. Are there other ways to say the same thing?
Yes. You can use alternatives like “I look forward to our collaboration” or “Excited to work with you soon” depending on your tone and audience.
